SEL20101019

APPROVED

TOWN OF PELHAM

BOARD OF SE= LECTMEN MEETING

MINUTES

October 19, 2010

APPROVED &#= 8211; October 26, 2010

CALL TO ORDER – approximately 6:30pm

PRESENT:

Mr. Douglas Viger, Mr. = Edmund Gleason, Mr. Robert Haverty, Mr. William McDevitt,

Mr. Harold Lynde, Town Administrator Tom Gaydos

ABSENT:

None

PLEDGE OF ALLEGIANCE

MINUTES REVIEW

Septemb= er 21, 2010

MOTION:

(Haverty/Lynde= ) To approve the Se= ptember 21, 2010 meeting minutes as written.

VOTE:

(4-0-1) The mo= tion carried. Mr. Gleason abstai= ned.

Octobe= r 5, 2010

MOTION:

(Lynde/Gleason= ) To approve the Oc= tober 5, 2010 meeting minutes as written.

VOTE:

(3-0-2) The mo= tion carried. Mr. Viger and Mr. McDevitt abstained.

OPEN FORUM

None.

APPOINTMENTS:

Tom Gaydos – New Employee Introduction: Cynthia Kelley, Finance Director

Mr. Gaydos introduced Ms.= Cynthia Kelley as the new Town Finance Director.&n= bsp; He said she had been selected out of the candidates who had submitted for the position. He discusse= d her qualifications. The Selectmen= each welcomed Ms. Kelley to the position.

Deb Waters, Forestry Committee – 2011 Warrant Article Discussion

Forestry Committee member= Deb Waters along with Conservation Commission Chairman Paul Gagnon came forward= to discuss a possible warrant articles for the March, 2011 ballot. 1) Withdrawal from the Forest Maintenance Fund - $45,000; and 2) vote to accept parcels as Town Forest. There was approximately $159,000 i= n the Trust Fund; of which $64,000 had been voted out leaving a balance of $94,000. A spreadsheet was pr= ovided to the Selectmen showing the Trust Fund and upcoming expenses. The 2011 budget was provided indic= ating what work would be done in order to generate more revenue. Ms. Waters and the Selectmen discu= ssed the work that was proposed for Pelham Veteran’s Memorial Park.

Brian Johnson, Parks & Recreation – Vote to Expend Tru= st Funds for the Following: Raym= ond Park Trust Fund - $109 for repairs at the Raymond Park Restrooms=

MOTION:

(Lynde/McDevit= t) To expend $109 from the Raymond Part Trust Fund for repairs at the Raymond P= ark restrooms.

VOTE:

(5-0-0) The mo= tion carried.

OTHER BUSINESS

Possible Warrant Article Discussions

The Selectmen reviewed the possible warrant articles for the 2011 Town Meeting.

1)&n= bsp; Highway Block Grant – no comments.

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2)&n= bsp; W= illow Street Bridge – Mr. Gaydos said it was defeated the last couple times. The Budget Committee was supplied = with the bridge reports; the state had not ‘red listed’ it yet, but = it was in bad shape. The support= s are showing signs of weakening. <= span style=3D'mso-spacerun:yes'> Mr. Gaydos said the Town has to ask= the state to place the bridge on their 10-year plan and they will expedite it b= ased on the urgency and the need. = The fact that the Town had money (set aside) made a difference in expediting. Mr. Gleason noted there was $124,4= 39 in the account. Mr. Lynde asked = what the earliest date was that work could begin on the bridge. Mr. Gaydos said approximately three years. There was a consensus to put a warrant article on the ballot.

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3)&n= bsp; Forestry Funds – see Ms. Waters’ request above.

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4)&n= bsp; Fire Station – still researching.

5)&n= bsp; Pawn Shop Ordinance – administrative in natur= e; no comments.

6)&n= bsp; Acceptance of roads – no comments.

7)&n= bsp; Sand Bag machine from Surplus – Mr. Gaydos sa= id this was taken out of the operating budget. Mr. Gleason believed the item was = going to be put on the ballot as a warrant to be offset by FEMA money. Mr. Gaydos informed that Town appr= oval was not needed to spend FEMA money. He questioned if the Selectmen wanted to hold onto the money knowing that the two round-abouts were coming through and all electrical lines would need to be buried. He said he contacted the Department of Transportation to see if they wanted to purchase sand bag machines because with at least five machines being made the manufacturing cost will be reduced. The Selectmen still to decide if they would like to place a warrant = on the ballot using the money from surplus, or as a tax to fund it.

8)&n= bsp; Ambulance Capital Reserve Fund – $50,000 R= 11; it was clarified that the money would be placed in the revolving fund, not = the capital reserve. Mr. Lynde as= ked for backup information as to the need and projected costs.

9)&n= bsp; School Resource Officer – Mr. Gleason said the Selectmen put DARE Officers in the operating budget; the intent of the Poli= ce Chief was if the Selectmen put a warrant for the SRO it will stipulate if it passes, then money for the DARE Officers will be returned to the general fund. He said the Budget Comm= ittee would support a warrant article.

10)&= nbsp; Unfunded Compensated Absence Fund – Mr. McDev= itt questioned why it wasn’t funded from surplus. Mr. Gaydos said surplus was runnin= g at approximately 2.6 million, which put them over 8% of the revenues of the Town. Mr. Gleason suggested deferring any action until the tax rate was done.

11)&= nbsp; Torissi warrant article – obligation to place= on warrant for the next three years.

Mr. Gleason questioned if= the Selectmen wanted to address Muldoon Park access for saf= ety purposes. Mr. Gaydos noted th= at the Town had a permit to do the work. Mr. Viger felt the Selectmen should explore the topic and stated that the Town had a wetland permit and permission for an easement. There was a discussion regarding t= he park and its use. Mr. Haverty= commented that the use of the park could be limited to a certain number of programs a= t a time. Mr. Lynde didn’t = feel it was a volume issue, but rather it was an egress issue. There was further discussion about= the park and what should be done for safety purposes.

TOWN ADMINISTRATOR’S / SELECTMEN’S REPORTS

Mr. McDevitt had no repor= t.

Mr. Lynde said he would be meeting with Planning Director Jeff Gowan and a woman from the Nashua Regio= nal Planning Commission regarding a building energy audit, which would be a precursor to seek funds to reduce energy use.

Mr. Gaydos informed that = the building donated to the Town by Raytheon had been erected on a full foundation. He also said he w= as expecting a date next week to set the tax rate.

Mr. Gleason reported that= the Budget Committee had completed the Town’s review; the bottom line was that $232,000 had been put ba= ck into the budget. He said some= of the progress of the senior project had been delayed, but the trees have been cut and the septic would begin shortly.&nb= sp; Mr. Gleason said he would be attending a Nashua Regional Planning Co= mmission meeting at which they would review planning for the next couple years.

Mr. Gaydos asked if the S= electmen wanted to reconsider their appropriation in light of the Budget Committee’s vote. The information would be distributed for the Selectmen to review and discuss further later.

REQUEST FOR NON-PUBLIC SESSION

MOTION:

(Haverty/Lynde) Request for a non-public session per RSA 91-A:3,II, a (personnel – Union Contracts)

ROLL CALL:

Mr. Viger-Yes;= Mr. Gleason-Yes; Mr. Haverty-Yes; Mr. McDevitt-Yes; Mr. Lynde-Yes

It was noted tha= t when the Board returned, after the non-public session, the Board would not take = any other action publicly, except to possibly seal the minutes of the non-public session and to adjourn the meeting. The Board entered into a non-public session at approximately 7:30 pm.

The Board returned to public session at approximately 9:10 pm.

MOTION:

(Lynde/Haverty= ) To seal the minutes of the non-public session indefinitely.

VOTE:

(5-0-0) The mo= tion carried.

ADJOURNMENT

MOTION:

(Lynde/Haverty= ) To adjourn the meeting.

VOTE:

(5-0-0) The motion carried.

The meeting was adjourned at approximately 9:10 pm.

= &nb= sp; = &nb= sp; = &nb= sp; = Respectfully submitted,

= &nb= sp; = &nb= sp; = &nb= sp; = Charity A. Landry Willis

= &nb= sp; = &nb= sp; = &nb= sp; = Recording Secretary