SEL20100713

APPROVED

TOWN OF PELHAM

BOARD OF SE= LECTMEN MEETING

MINUTES

July 13, 2010

APPROVED &#= 8211; July 20, 2010

CALL TO ORDER – 6:30pm

PLEDGE OF ALLEGIANCE

PRESENT:

Mr. Douglas Viger, Mr. = Edmund Gleason, Mr. William McDevitt, Mr. Harold Lynde (arrived after the meeting commenced), Finance Director Janet Gallant and Town Administrator Tom Gay= dos

ABSENT:

Mr. Robert Haverty

MINUTES REVIEW

June = 6, 2010

MOTION:

(Gleason/McDev= itt) To approve the Jul= y 6, 2010 meeting minutes as amended.

VOTE:

(3-0-0) The mo= tion carried.

APPOINTMENTS

2011 Budget Review – Finance Director Janet Gallant sat with each of the Department Heads when budgets w= ere presented.

Budget Committee – Ms. Gall= ant presented the proposed 2011 budget to the Selectmen. The 2010 budget is $2341; no incre= ase was requested. They are coming in with a level budget of $2235 for the Recording Secretary and $106 for supplies.=

Mr. Lynde arrived.

Debt Service – I/P – = Ms. Gallant reviewed the 2011 budget. The 2010 operating budget for principle was $529,221; the proposed 2= 011 budget is $536,597 showing an increase of $7376 (1.39% increase), which was= not an interest issue, it was an increase in payments to principle. The 2011 Debt Service Interest ope= rating budget for 2010 was $211,664; the proposed 2011 budget was $191,970 showing= a decrease of $19,694.

Highway Department - Highway Road= Agent Don Foss came forward to review the proposed 2011 budget. He reviewed the line items. There was an increase in the crack sealing cost and a decrease in salt. Additional money was requested for repairs due to equipment getting older and the wear from the salt.

Mr. Viger felt the objective should be to put enough money in the budget to ensure they wouldn’t end = up with a large bond at a later = date to do road work. He said they should utilize the Highway Block Grant and money in the budget to work out a plan. Mr. Foss agreed. Mr. Gleason said the Selectmen sho= uld recognize if there was an unexpected event (i.e. flooding, snowstorm) they should be prepared to relieve the budget.&= nbsp; He said the budget approach for Highway was different this year as opposed to other years because of the Highway Grant not being there.

There was further discussion regarding the proposed budget. The warrant articles to be discuss= ed at a later meeting were: 1) $xxx to be added to Highway Block Grant; 2) $50,000 for the Tallant Road and W= illow Street Capital Reserve Fund (Town matching 20% contribution for the state’s 10-yer plan); 3) Shall the Town establish a Highway Departmen= t Garage Building Capital Reserve Fund - $50,000.&n= bsp;

Assessor – Assessing Assist= ant Sue Snide came forward to review the proposed 2011 budget.   She reviewed the line items contained within the budget. = The consulting fee (for Corcoran) for $36,000 was taken out of the budget by Ms. Snide. Ms. Snide provided a b= rief explanation of how the cyclical process was handled.

Elections – Town Clerk Doro= thy Marsden and Laurie Hogan met with the Selectmen. Ms. Hogan made a request to increa= se the ($400) stipend for the Supervisors of the Checklist. The request was made because they hadn’t received an increase in seven to nine years, but at the same t= ime their role had grown. Mr. McD= evitt commented that the ballot clerks received $50; he would like the Board to c= onsider an increase to $60. There was= an increase to the default due to the requirement to do a voter list purge.

Town Clerk / Tax Collector – Town Clerk Dorothy Marsden presented the proposed 2011 budget. There was a decrease in the budget= due to an employee leaving; a placeholder remained in the event the position was filled. Ms. Marsden reviewed = the line items within the budget. Mr. McDevitt asked if research could be done regarding accepting credit cards f= or tax payments. Mr. Gaydos will exp= lore the option.

Treasurer – Ms. Charlene Ta= kesian came forward to review the budget. The 2010 budget was appropriated at $7771; the 2011 request is $7851 ($80 increase proposed for postage).

Trustees of the Trust Funds – <= /b>Ms. Gallant presented the proposed 2011 budget to the Selectmen. The 2010 operating budget was $70;= the 2011 budget request is $145 (increase of $75 in specials) to cover the trust origin book reproduction.

Town Celebrations – Ms. Gal= lant provided the Selectmen with the budget information. The 2010 operating budg= et was $9055; the 2011 request is $9585 (increase of $530 for the Memorial Day Event).

Legal – Ms. Gallant informe= d that the 2010 budget was $90,000; the 2011 request is for a level funding of $90,000. Mr. Lynde asked if t= here were plans in place for the Merrimack Valley Regional Water District to reimburse the towns that had provided money for legal fees. Mr. Gaydos answered yes.

OTHER BUSINESS<= /p>

Approval to expend $123.62 from Muldoon Park Public Trust

Mr. Gaydos explained that the Recreation Director would like to replace an exha= ust fan and LED exit sign in the restroom.&nbs= p; The Trustees have indicated that it is an eligible expense from the Muldoon Trust. The total cost= is $123.62. Mr. Gaydos requested= that the Selectmen approve an invoice to be forwarded to the Trustees for payment for the work to be done at Muldoon Park.

MOTION:

(McDevitt/Glea= son) To expend 123.62 from the Muldoon Park Public Trust.

VOTE:

(4 -0-0) The motion carried.

Approval to expend $611.97 from Ra= ymond Park Public Trust

Mr. Gaydos said the attic fan at Raymond Lodge had to be replaced, an attic gab= le exhaust fan was installed and a thermostat was added.   The total cost was $611.97 w= hich was being requested from the Raymond Park Public Trust.

MOTION:

(Lynde/Gleason= ) To expend 611.97 from the Raymond Park Public Trust.

VOTE:

(4 -0-0) The motion carried.

MISCELLANEOUS DISCUSSION

Mr. Gaydos stated that he received an e-mail from John White who was working wi= th the Pelham Firefighters Association and the Women’s Fire Auxiliary. They will be working at the food c= ourt during the next concert on the Village Green and requested to sell draft be= er between 6pm-7:30pm; the Association has an insurance policy. He said they would make sure people were carded for proof of their a= ge and would limit the amount of beer sold to half a keg. Mr. Gaydos said he answered the e-= mail and informed that the Town had an ordinance prohibiting consumption of alco= hol on Town property for which the Board of Selectmen may grant a waiver and special permit. Police Chief = Joseph Roark informed (by memo) that anyone selling alcohol in New Hampshire must have a license (thr= ough the state liquor commission) to do so.&nbs= p;

Mr. Viger was against selling alcoholic beverages at any Town function. Mr. McDevitt felt it would be a bad idea, but would also like to review the ordinance. Mr. Gleason felt it was a bad prec= edent to start and didn’t feel it would be appropriate to have alcohol on t= he premises. Mr. Lynde tended to agree, but would not rule it out because there may be some function that wo= uld better fit the instance. Mr. McDevitt felt the Selectmen should have further discussion regarding granti= ng one day permits. The Selectme= n were all in agreement to not serve beer per the request.

REQUEST FOR NON-PUBLIC SESSION

MOTION:

(McDevitt/Glea= son) Request for a non-public session per RSA 91-A:3,II, a (personnel)

ROLL CALL:

Mr. Viger-Yes;= Mr. Gleason-Yes; Mr. McDevitt-Yes; Mr. Lynde-Yes

It was noted tha= t when the Board returned, after the non-public session, the Board would not take = any other action publicly, except to possibly seal the minutes of the non-public session and to adjourn the meeting. The Board entered into a non-public session at approximately 8:15 pm.

The Board returned to public session at approximately 8:50 pm.

MOTION:

(McDevitt/Lynd= e) To seal the minutes of the non-public session indefinitely.

VOTE:

(4-0-0) The mo= tion carried.

ADJOURNMENT

MOTION:

(Lynde/McDevit= t) To adjourn the meeting.

VOTE:

(4 -0-0) The motion carried.

The meeting was adjourned at approximately 8:50 pm.

            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =          Respectfully submitted,

            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =          Charity A. Landry Willis

            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =          Recording Secretary