SEL20080819

APPROVED

TOWN OF PELHAM

BOARD OF SE= LECTMEN MEETING

MINUTES

August 19, 2008

APPROVED &#= 8211; August 26, 2008=

CALL TO ORDER

PLEDGE OF ALLEGIANCE

PRESENT:

Mr. Douglas Viger (arri= ved at 7:35pm), Mr. Robert Haverty, Mr. Harold Lynde (arrived at 6:45pm), Mr. Vi= ctor Danevich, Mr. William McDevitt, Town Administrator Tom Gaydos, , Financial Director Janet Gallant

Also present:

ABSENT:

Members of the press and general public.

None

MINUTES REVIEW

August 1= 2, 2008 – deferred.

OPEN FORUM

None.

APPOINTMENTS

Continuation Hi= llcrest Lane (off Jericho Road) name change discussio= n

Planning Director Jeff Go= wan said the Selectmen had discussed some issues related to Hillcrest Lane and belie= ved everyone was in agreement to proceed with public hearings regarding the beg= inning portion of Hillcrest Lane being made Garland Drive. He said the question was if the Selectmen wanted to proceed this year or wait until later.

Mr. Haverty noted at the = last meeting Mr. Danevich said he wanted to review the meeting minutes from 2003= to see what was done for notifications. There was a question regarding who was notified.

Mr. Danevich stated that = the previous meeting minutes (from 2003) had been reviewed; the research was sa= tisfied and it wouldn’t hurt to conduct a public meeting at this time. He supported correcting the proble= m now.

Mr. McDevitt reviewed the= map of the area which had the streets highlighted in different colors. He questioned what was happening w= ith the second Hillcrest Lane<= /st1:address>. Mr. Gowan said the Selectmen’= ;s vote of 2003 would indicated that the second Hillcrest Lane remain would as Hillcrest Lane. He explained when he was highlight= ing the roads, he used the tax maps which incorrectly show the two Hillcrest La= nes connecting. He said he would = work with the Assessor to correct the maps.&nbs= p; Mr. McDevitt believed not doing the change would cause pain to the residents. He felt the change should be made now.

Mr. Haverty agreed that t= he name change should be done. He fel= t it posed a safety issue to leave it as it currently was.

MOTION:

(Danevich/McDe= vitt) To schedule a public hearing for the remaining Hillcrest Lane name change in compliance with the E911 to be scheduled for two weeks from the current d= ate.

VOTE:

(3-0-0) The mo= tion carried.

Code Enforcement Update – Planning Director Jeff Gowan

Planning Director Jeff Go= wan came forward to provide the Selectmen with an update regarding the code enforcem= ent spreadsheet. He stated that h= e had reviewed the document and found that some items had not been properly updat= ed but would review the document with his staff to appropriately update the information.

Mr. Gowan stated that Mr.= Gaydos had requested, when the results were received from the revaluation, that he review some of the apartments and in-laws that were reflected on the tax ca= rds, but had no record of. This conversation coincided with another discussion he had with a Board of Adjustment member asking for the status was of in-law apartments (such as i= f they had been sold). He found there were approximately one hundred fifty cases of in-laws or multi-family dwellings that appear= ed to not be in compliance with zoning. He consulted with Attorney Ratigan regarding how the situation could= be handled and found there was no way to handle the cases without having them = go in front of the Board of Adjustment. Mr. Gowan told the Selectmen that he had come up with an approach to handle the cases; 1) send ten letters at a time; 2) set up a meeting and inspection to confirm what was on the property/dwelling; 3) Administrative Decision would then be written; 4) meeting would then be held with the Boar= d of Adjustment for either a Special Exception or Variance. He noted that the Board of Adjustm= ent members were willing to occasionally schedule and extra meeting to work thr= ough the cases. He planned to draw= the cases at random and wanted to know if the process was acceptable to the Selectmen.

Mr. Lynde arrived.

Mr. McDevitt suggested th= at Mr. Gowan start by addressing the most obvious/egregious violations first.

There were no objections = to Mr. Gowan proceeding as he outlined. Mr. Gaydos noted any kind of Administrative Decisions would be posted for the Selectmen’s review. Mr. McDevitt questioned if the decisions should be posted in the newspaper. Mr. Gowan stated Attorney Ratigan = had made a suggestion that had been followed, which was to notify the abutters = of the decision. It was suggeste= d to also have the decisions posted on the website, with the location yet to be determined.

OTHER BUSINESS

Authorizing Participation in Local Government Center Property Lia= bility Trust and Local Government Local Health Trust

Mr. Gaydos explained that= the Town had their property liability trust with the Local Government Center for many years. He said (resolution) d= ocuments arrived that indicated that the Selectmen intend to participate for 2009-20= 11; by doing so the Local Government Center would agree to hold the Town’s rates to an increase of no more than 9% for those years. He stated if the Town chose to go = somewhere else there would be no penalty. The second resolution essentially indicated to the Local Government Center that the Boa= rd recognized that they were participating in the health benefits and property liability (with no workman’s compensation or unemployment). If workman’s compensation we= re added there would be a discount; this was currently being negotiated. Mr. Gaydos asked for the Selectmen’s authorization to sign the documents. &nbs= p;

MOTION:

(McDevitt/Dane= vich) To authorize Mr. Gaydos to sign the resolution documents from the Local Government Center= (as discussed).

VOTE:

(4-0-0) The mo= tion carried.

Priority List Review

The Selectmen reviewed th= eir priority list, which was reviewed once per quarter. They discussed those items that ne= eded to be updated and how to address some of the outstanding issues. The list is posted on the Selectmen’s website for public review.

Budget Review (Financial Director Janet Gallant came forward to review the proposed budgets):

Conservation Commission – Conservation Commission Chairman Paul Gagnon met with the Board to review the proposed 2009 budget, which was $5827.

Selectmen – The 2008 operating budget was $468,637; the 2= 009 department request is $468,380 (decrease of $257). Mr. McDevitt clarified that the bu= dget was not for the Selectmen, but rather was the administrative cost for runni= ng the Town of Pelham<= /st1:place>; it is the budget for the Selectmen’s Office. Financial Director Janet Gallant reviewed the line items contained in the proposed budget.

Mr. Viger arrived.

Insurance – To date the numbers had not yet been received from the Local Government Center; they are usually received in late October into November. The 2008 operating budget was $1,5= 43,916; the requested 2009 operating budget is $1,422,211 (a reduction of $121,705)= .

Retirement – The 2008 operating budget was $748,013; the proposed 2009 operating budget is $815,464 (an increase of $67,415). Ms. Gallant stated that the number= s were not final, they were waiting for the new contract from New Hampshire Retirement.

TOWN ADMINISTRATOR/SELECTMEN REPORTS

Mr. Lynde informed that a= concert would be held at the Village Green on August 20, 2008 beginning at 6pm. <= /p>

Mr. McDevitt stated that = life safety work was being done in Sherburne Hall. The hall was scheduled to be cleaned. Carpet and paint selections were underway. A p= ublic hearing for the paint donation was scheduled for the next meeting.

Mr. Danevich said he had discussions with Mr. Jim Greenwood (PTV) regarding converting old vhs tapes= to digital format. This would preserve the public records through volunteer efforts.

Mr. Viger, Mr. Haverty an= d Mr. Gaydos had no reports.

REQUEST FOR NON-PUBLIC SESSION

MOTION:

(McDevitt/Lynd= e) Request for a non-public session per RSA 91-A:3,II,c (Matters which, if discussed publicly, would affect adversely the reputation of any person)

ROLL CALL:

Mr. Haverty-Ye= s; Mr. Lynde-Yes; Mr. Danevich-Yes; Mr. McDevitt-Yes

It was noted tha= t when the Board returned, after the non-public session, the Board would not take = any other action publicly, except to possibly seal the minutes of the non-public session and to adjourn the meeting. The Board entered into a non-public session at approximately 8:08 pm.

The Board returned to public session at approximately 8:25 pm.

MOTION:

(Danevich/Have= rty) To seal the minutes of the non-public session indefinitely.

VOTE:

(5-0-0) The mo= tion carried.

ADJOURNMENT

MOTION:

(Danevich/Have= rty) To adjourn the meeting.

VOTE:

(5-0-0) The motion carried.

The meeting was adjourned at approximately 8:25 pm.

= &nb= sp; = &nb= sp; = &nb= sp; = Respectfully submitted,

= &nb= sp; = &nb= sp; = &nb= sp; = Charity A. L. Willis

= &nb= sp; = &nb= sp; = &nb= sp; = Recording Secretary